Guided by the people’s desire for a better standard of life, committed to a holistic approach to development, and knowing that our projects seek to improve access to quality education and health care, environmental protection and productivity, sports for the youth, cultural and democratic participation, support for the local enterprises, and other economic activities beneficial to the daily lives of the community.
Being mindful that effective implementation of small-scale, locally-adapted community projects are key to economic and social development, being aware that small projects generated within the community are compatible with existing cultural practices have greater chances of success than large-scale, hereby resolve, adopt, firmly and irrevocably commit: To achieving high standard of life for all community members resident in our sphere of operation by responding to the needs of the people, harness existing community organizations’ resources (the youth and women , mutual aid societies, schools and health facilities).
Achieve high quality of life for all members
To alleviate poverty from the Kenyan Community through projects, programs that meet the local needs and are community driven, participatory in nature with gender valuation. We seek to bring sustainable development by empowering the community with appropriate skills and resources to own and run the development agenda of members.
ARTICLE I – NAME AND INCORPORATION
The name of the organization shall be Kenyan Community in the North East U.S.A (K.C.N.E). The organization shall be incorporated under the laws of the State of Pennsylvania, (USA) with its headquarters at 231 N 6th St, Allentown, PA 18102.
ARTICLE II – PURPOSE
K.C.N.E shall operate and carry out its objectives in the United States of America and the Continent of Africa exclusively for charitable and educations purposes within the meaning of section 501 ( c ) ( 3 ) of the Internal Revenue Code of 1986, as amended (or the corresponding provisions of any United States Internal Revenue Law). It is a Nonprofit Grassroots Community Development Organization and shall have perpetual succession with power to sue and be sued in its own name.
These objectives shall be achieved through recognizable functional committees.
ARTICLE III – MEMBERSHIP
Section A – Membership Eligibility
ARTICLE IV – COMMITTEES
The committees shall form the governance structure of KCNE:
As shall be decided by the Executive Committee
Section 1: There shall be an Executive Committee consisting of the Chairman, Vice – Chairman, Secretary, Vice Secretary, The Treasurer, Assistant Treasurer, Organizing Secretary, Vice Organizing Secretary, Women Leader, Assistant Women Leader, Youth Leader, Assistant Youth Leader, Patron, and Committee Chairmen.
Section 2: There shall be a Nominations Committee selected by members of the Executive Committee, but does not include the Executive Committee, and two at-large voting members of KCNE. The nominations committee shall be chaired by the Vice-Chairman save if the Vice chairman is running in which case a select member of the committee shall preside.
Section 3 – The chairman and the Board may establish standing and ad hoc committees whenever the need arises.
ARTICLE V – BOARD OF TRUSTEES
Section 1: There shall be a Board of Trustees. The Board of Trustees shall have at most 5 members as the community may determine. The Board shall consist of the following:
Section 2: During Board meetings, only Board members shall have voting privileges, the chairman voting only in case of a tie to defuse any stalemate.
Section 3: The Board members shall serve one term of two years with an option for one re-run.
Section 4: Past chairmen of KCNE Shall be ordinary members at the general meeting after leaving office.
ARTICLE VI – VACANCIES OF THE KCNE BOARD
Section 1: If a vacancy occurs between general membership meetings of KCNE, the Board is empowered to fill the vacancy until the next general membership meetings of KCNE. At the next general membership meeting, an officer will be elected to serve a full two-year term. The person selected by the Board to fill the vacant position in the interim shall be eligible for election to that position.
Section 2: In the case of death or resignation of a chairman, the Vice – Chairman assumes the duties of the chairman and completes the term of office.
ARTICLE VII – QUALIFICATIONS OF OFFICE BEARERS
Section 1: The office bearers of KCNE must be members in good standing (fully paid) and voting members of KCNE.
Section 2: The office bearers must be of sound character, competent and mature in judgement and experience.
Section 3: The Board shall take into account diversified interests and may include two members outside KCNE with business or fund raising acumen.
ARTICLE VIII – ELECTIONS OF EXECUTIVE OFFICE BEARERS
Section 1: There shall be Executive Office Bearers. Election of Executive Office Bearers shall be held once every two years via balloting, in July, following the general membership meeting held in June.
Section 2: The nominating committee shall prepare a slate of nominees for approval by the KCNE Board. The nominees will be introduced at the general membership meeting of KCNE held the third week of June every other year on years ending with an even number.
Section 3: The Secretary, with the updated list of voting members from the treasurer, shall send mail ballots to all eligible voting members at their most recent mailing addresses.
Section 4: The Nominating Committee shall oversee the collection and counting of the ballots under the supervision of an independent entity appointed by the executive committee.
Section 5: In the event of a resignation of an Office Bearer between general meetings of KCNE, the board is empowered to fill the vacancy until the next general membership meeting of KCNE. The Chairman shall have the authority to make an interim Appointment to fill the vacancy with the approval of the Board. The appointee will serve until the next balloting at which time they shall be eligible to run for election to the appointed position if they so wish.
ARTICLE IX – DUTIES OF OFFICERS
ARTICLE X – FINANCES
Section 1: The fiscal year shall coincide with the election year.
Section 2: There shall be an annual fee for membership dues set by the Board.
Section 3: Standard accounting procedures shall be used. If financial records are maintained on a computer system, backup procedures shall be utilized as established by a designated person and approved by the Executive Committee.
Section 4: Final auditing shall be done two months before the end of the fiscal year/ election year. The auditor must be an independent person and not a member of KCNE.
Section 5: The Treasurer shall provide a financial report at regular executive meetings and a full financial statement at the biennial conference/ general membership meeting and complete any necessary financial paperwork required by the Internal Revenue Service.
ARTICLE XI – RESIGNATION AND REMOVAL OF OFFICERS
Section 1: Any Officer who wishes to resign must submit a letter of resignation to the chairman at least thirty (30) days prior to the effective date of resignation. In the event that the chairman resigns, the letter must be submitted to the entire Board.
Section 2: Vacancy created through resignation shall be filled by procedure outlined in Article VIII Section 5.
Section 3: The Board may declare the position of an Officer vacant and may remove such Officer for cause on the occurrence of any of the following events:
ARTICLE XII – DISSOLUTION
Section 1: In the event KCNE dissolves, any and all money, assets remaining after meeting, outstanding liabilities shall be transferred to or assigned to viable Community Based Organizations in North east of U.S.A, Kenya, in equal portions ( or to suitable nonprofit organization(s) of similar mission, goal and mandate). However, if the named recipient is not then in existence or is no longer a qualified distribute, or unwilling or unable to accept the distribution, the assets of this organization shall be distributed to a fund, foundation, or corporation organized and operated exclusively for the purposes specified in Section 501 ( c ) ( 3 ) or the Internal Revenue Code of 1954 (or the corresponding provision of any future U.S Internal Revenue law.